Procurement & Contracting Services
Working with Ethical, Values-Driven Vendors
Review Heifer’s procurement policy, contact our team, register as a vendor, or read our terms and conditions.
Heifer commits to excellent procurement activities to ensure the highest value for our donors’ contributions. Quality vendors help us advance toward the 2030 Sustainable Development Goals — 17 goals set by the United Nations urgently calling all countries to globally partner for a future where people and planet are peaceful and prosperous.
We appreciate working in strategic partnership with vendors and throughout our procurement process, we are committed to efficiency, transparency, and accountability.
Active Bid Opportunities
Request for Proposals: Group Life Insurance Cover – Heifer Kenya
Heifer International Kenya invites qualified, reputable, and licensed insurance underwriters to submit proposals for comprehensive Group Life Insurance coverage for approximately 40 employees. The selected provider will deliver death-in-service, permanent total disability, funeral expense, and critical illness benefits, supported by timely claims administration, responsive customer service, employee training, and value-added services. The anticipated coverage period is December 1, 2026, through November 30, 2027, with an option for renewal based on satisfactory performance, budget availability, and mutual agreement.
Interested bidders must meet the mandatory eligibility and technical requirements outlined in the full RFP. Questions may be submitted to procurement-ke@heifer.org by Friday, October 23, 2026. Complete technical and financial proposals must be emailed to the same address by Thursday, October 29, 2026, using the subject line: “PROCUREMENT OF GROUP LIFE (GL) INSURANCE COVER.” We welcome proposals from experienced providers committed to delivering reliable protection, excellent service, and meaningful value to Heifer Kenya and its employees.
Request for Proposals: Group Medical Insurance Services – Heifer Kenya
Heifer International Kenya invites qualified, reputable, and licensed medical insurance providers to submit proposals for comprehensive medical coverage for approximately 130 beneficiaries, including employees, eligible spouses, children, dependents, and interns. The required services include inpatient and outpatient care, maternity, dental, optical, emergency and evacuation services, chronic disease management, mental health support, wellness programs, telemedicine, and other value-added benefits. The anticipated coverage period is January 1 through December 31, 2027, with an option for renewal based on satisfactory performance, budget availability, and mutual agreement.
Interested bidders must satisfy all mandatory and technical requirements detailed in the full RFP, including licensing, financial capacity, experience, and access to a strong healthcare provider network throughout Kenya. Questions must be submitted to procurement-ke@heifer.org by Friday, October 23, 2026. Complete technical and financial proposals are due at the same email address by Thursday, October 29, 2026, with the subject line “PROCUREMENT OF GROUP MEDICAL INSURANCE COVER.” Heifer Kenya welcomes competitive proposals from providers committed to accessible, responsive, and high-quality healthcare for its employees and their families.
Request for Proposals: Work Injury Benefits and Group Personal Accident Insurance – Heifer Kenya
Heifer International Kenya invites qualified, reputable, and licensed insurance underwriters to submit proposals for Work Injury Benefits Act (WIBA) and Group Personal Accident (GPA) insurance coverage for approximately 40 employees, interns, and temporary or casual workers. The selected provider will offer comprehensive protection for work-related injuries, occupational illnesses, accidental death, permanent or temporary disability, medical and funeral expenses, emergency evacuation, and other value-added benefits. The anticipated coverage period is December 1, 2026, through November 30, 2027, with an option for renewal based on satisfactory performance, budget availability, and mutual agreement.
Interested bidders must meet the mandatory eligibility, experience, financial capacity, claims management, and technical requirements detailed in the full RFP. Questions must be submitted to procurement-ke@heifer.org by Friday, October 23, 2026. Complete technical and financial proposals are due at the same email address by Thursday, October 29, 2026, using the subject line “PROCUREMENT OF WORK INJURY BENEFITS (WIBA), AND GROUP PERSONAL ACCIDENT (GPA) COVERS.” Heifer Kenya welcomes competitive proposals from experienced insurers committed to responsive claims service, employee protection, and effective risk management.
TOR For PROVISION OF CLEANING AND TEA STEWARD SERVICES
Heifer International Kenya invites qualified and experienced service providers to submit proposals for the provision of professional cleaning, facilities support, and tea steward services at its Kenya Country Office located at Ndama Place, Nairobi. The anticipated contract period is November 1, 2026, through October 31, 2027. Applicants must be legally registered in Kenya, have at least three years of relevant experience, comply with applicable labour and occupational health and safety requirements, and demonstrate the capacity to provide trained personnel, supervision, equipment, cleaning materials, and replacement staff when required.
Interested vendors should review the attached Terms of Reference and submit duly signed technical and financial proposals, including all mandatory documentation and a detailed monthly cost breakdown, to procurement-ke@heifer.org. The email subject line must read “PROVISION OF CLEANING AND TEA STEWARD SERVICES.” Questions must be submitted by Thursday, October 1, 2026, and complete proposals must be received no later than Thursday, October 8, 2026. Late or incomplete submissions may not be considered.
What We Look For In Vendors
- Grounded in ethics
- Values-driven
- Quotes entire price upfront
- Produces quality work
- Financially strong
- Customer service and support
- Extensive offerings
- Years of experience
- Accountability
- Clear communication
Contact Heifer’s Procurement Team
Mailing Address:
P.O. Box 34260
Little Rock, AR 72203
Office Hours:
Monday thru Friday, 8 a.m. to 4:30 p.m.
Contact:
Phone: 501.907.2870 | Fax: 501.907.2805
Email: procurement@heifer.org
Terms and Conditions
- US Purchase Order Terms, June 18, 2026
- US Purchase Order Terms, August 30, 2023
- US Purchase Order Terms, February 1, 2019
- US Purchase Order Terms, April 24, 2018
- US Independent Contractor Agreement Terms and Conditions, July 27, 2018